AUTH Rules of Procedure

PROVISIONS FOR UNDERGRADUATE STUDENTS

STUDENTS’ RIGHTS AND OBLIGATIONS

Article 40
Registration.
Undergraduate students register by submitting to the Secretariat of their School, within the legal deadlines, the registration form and the necessary documents as provided by law. The School Secretariat checks the student’s record with the official state documents. Parallel registration at two University Schools or at a University School and another higher education Faculty or School is not allowed. Every student is given their study booklet, study guide, health care booklet, and a student pass if they so wish by the School Secretariat.

Article 41
Attending the educational process.
Students attend classes, seminars, workshops, etc. according to the timetable and the study regulations of the relevant School. To this end, they have a right to use the laboratory facilities, libraries, reading rooms, and any other facilities or equipment of the relevant School, in accordance with the rules of procedure of each School.

Article 43
Other rights and obligations of undergraduate students.
Students carry out their educational and exam obligations, in accordance with the timetable and study regulations of the relevant School. They cooperate with the teaching and research staff for their educational and research needs, on the days and hours announced by the staff in accordance with the present rules of procedure. They address the Deans and Heads of the relevant Faculty or School on issues of their responsibility. Each Faculty or School can award distinctions and prizes to students in accordance with the Faculty or School rules and regulations.
Students also have the right to submit application forms to the School Secretariat. Response to these forms is given in due time, in written or oral form, by the competent staff of the University. Secretariats have to be open for students every weekday, for a minimum of ninety minutes, so that they provide the necessary information, accept application forms, etc., in accordance with existing legislation and decisions by the collective University bodies.
Students show their study booklet every time they go to the Secretariat or sit for exams. Before their graduation, students give to the Secretariat their study booklet, which is stamped by the university students club so that their free meals are terminated, as well as their health care booklet and student’s pass.

Article 55
System and structure of studies.
Undergraduate studies at the Schools of the Aristotle University are carried out based on the system of semester courses and in accordance with the programme of undergraduate studies drawn up by the General Assembly of the School. The educational work of each academic year is structured into two semesters, the fall semester and the spring semester.
At the beginning of the semester, students submit to the School Secretariat a form that includes the courses of the study programme that they wish to attend during the specific academic semester. The number of courses is defined by the relevant School. The School also decides about any overdue submissions. The School Secretariat files the registration forms in an individual student sheet and sends all teaching staff a list of students per course. Students are assessed for courses they have registered in, as mentioned above, during the specific semester.
The teaching of compulsory courses is mandatory. The same applies for electives, if a minimum of ten students register for each course.

Article 56
Teaching organization.
Undergraduate courses are organized on the basis of the timetable drawn up by the School Secretariat, so that the flow of the educational process is as continuous as possible. The timetable includes the distribution of course teaching hours in the five weekdays of the week, teaching staff and classrooms, and it is announced by the Secretariat in due time.
Every School […] can decide, depending on the type of teaching (lectures, seminars, coursework, exercises, etc.), to divide students into groups, based on criteria defined by the relevant School. The School also determines every other detail of the teaching process, with respect for the constitutionally established freedom of teaching.

Article 57
Course attendance.
Attending seminars, workshops, clinics, and teaching practice, as well as exercises carried out in open spaces, may be mandatory for students on the basis of a decision by the General Assembly of the School, following a recommendation of the relevant Department. Deviations are allowed in special cases.

Article 58
Assessment.
Assessment of performance is based on the final examination, written or oral, after the end of the semester. The instructor has the right to exempt students from the final examination in case there is sufficient successive assessment during the semester, and on the condition that this does not go against the smooth operation of the study programme of the School.
In case a course has been divided into groups, the examination and assessment criteria should be consistent for all groups.
The General Assembly of the School determines, as far as possible, the programme of written exams at the beginning of each semester.
Students who have completed the minimum number of semesters during which they have declared the courses that would give them the necessary number of credits or courses necessary for graduation, can be examined for these courses not only in September but also in January and June, regardless of whether the courses are taught during the fall or spring semester.

Article 59
Grading.
Course performance is calculated through grades earned during the process of knowledge assessment. Each course, laboratory, clinic, final year project or dissertation is graded independently in whole or half-integer values. The grading scale, in the overall performance of the student, is determined from zero to ten: excellent from 8.5 to 10, quite good from 6.5 to 8.5 (8.5 not included), good from 5 to 6.5 (not included), not good (four, three and two), and bad (1 and 0). Passable grade is five and above.
Examination results are announced by the instructor and sent to the School Secretariat in a maximum of three weeks from the course examination. In special cases, the deadline can be reasonably extended by a decision of the Department General Meeting.
Students who have not achieved a passable grade must take the course again, or in case of electives can choose another course. Nevertheless, the laboratory or clinic of a semester course is considered as completed and is not repeated if attendance has been considered successful.
Reconsideration or review of grade is not allowed in principle, unless otherwise provided by law. In exceptional cases, the School suggests to the instructor a review of those who failed, in case the failure percentage is over 85% of students examined, as long as students were more than ten in number. Grade correction is allowed, in case there has been an obvious lapse or adding error, following a form submitted by the responsible instructor and a decision of the relevant Executive Committee of the School.
For those who have attended international educational programmes, this period is recognized as period of real study, and the relevant grading is also recognized, transposed to the above grading scale.

Article 60
Degree grade point average.
The degree certifies successful completion of studies and records the grade with accuracy of second decimal point. This grade conforms to the following scale: excellent from 8.50 to 10, quite good from 6.50 to 8.50 (not included), and good from 5 to 6.50 (not included).
The grade of foreign language courses is also included in the calculation of the degree grade point average in case these courses have been incorporated in the programme of studies with teaching credits; in any other case, their successful attendance is necessary only in order to award the degree.
A degree grade is given, as defined by the provisions in force, only on the condition that the student has completed the minimum number of credits necessary for the degree. The student has the right to sit exams for two extra electives, whose grade will replace lower grades s/he has taken at other electives.

Article 61
Graduation.
A student who has successfully completed his/her studies, is awarded a degree or certificate, and takes an oath before the Dean, as representative of the Rector, and the School Head. The Graduation Ceremony is not a necessary component of successful completion of studies; however, it is a necessary condition for the awarding of the printed degree title. Before the graduation ceremony, students can receive a certificate for the successful completion of their studies. The Graduation Ceremony is held at the end of the exam periods of February, June and September, on days defined by the Dean in cooperation with the School Heads, and with the presence of graduates.
For those who do not wish to take a religious oath, they can simply evoke their honour and conscience.
The degree (membrane) is signed by the Rector, the School Head, and the School Secretary, and it is sealed with a University stamp. In order for the student to receive the degree membrane, a certificate that the student is a graduate, or a Transcript of Records, the student has to submit to the Secretariat the relevant receipt from the fee s/he pays at the Finance Department, determined by the Rector’s Council. Every graduate student can get two degree certificates for free.